Merchandise Admin Assistant
In a nutshell
To provide comprehensive administrative support to the Merchandising team, ensuring that tasks are undertaken accurately and to company timescales to drive overall performance in the business unit.
What I need to do
Prepare forecasts to ensure sales, stock holding, margin and availability is optimised.
To adhere to merchandising milestones within the critical path to ensure on time launches and feedback as appropriate to team.
Understanding and use of the WSSI in the management of intake and the stock position
Responsible for maintaining accurate records of commitment in order to provide stock intake and output forecasts
Action markdown requirements for the department with guidance from the Merchandiser/ Assistant Merchandiser
Prepare accurate analysis as required by Merchandiser/Assistant Merchandiser in line with agreed timescales, ensure all reports are downloaded and cascaded as appropriate
Liaise with the SRT team, ensuring the right stock is positioned with appropriate forwarders at the right time to meet store stock requirements.
Work with the Store Replenishment Assistant to plan initial allocations & launch builds & ensure that stock & availability targets are met
Assist with SRT queries
Monitor and update item line flows/line cards
Liaise with suppliers and the imports and warehousing teams to ensure smooth flow of stock from the supplier to depot, under the management of the Assistant Merchandiser
Update delivery schedules to reflect latest supplier delivery position and maintaining relevant systems.
Raise contracts for new orders with guidance from Merchandiser/Assistant Merchandiser
Ensure all orders are generated accurately in line with the critical path
Prepare all stock builds against the agreed parameters
Maintain accurate delivery and shipment records for all products using the appropriate systems
Build good working relationships with suppliers, store colleagues and retail support teams
Provide administrative support to the merchandising team as required
Demonstrate high levels of process compliance and data integrity.
Provide great customer service to store colleagues through speedy resolution of queries
Gain a commercial awareness of our product ranges, stores and competitors
Prepare for, attend, and take notes at meetings.
Ensure team activity is legal and compliant, and ensure trained to understand my obligations under competition law and ethical training
How I will succeed
Departmental sales, markdown and profit targets achieved
Effectively supports the Merchandising team, delivering great service to team and stakeholders
High data integrity, administration excellence for all tasks assigned
Tasks and information delivered in timely manner to achieve critical path / On-time launch position achieved
Demonstrates strong organisational skills efficiently managing workload
Good working relationship with SRT team to ensure stock levels in stores appropriate to season and trading environment, as per departmental stock plans
Contracts issued accurately and in line with departmental critical path
Demonstrates the Sainsbury’s values
Appropriate analysis available to the Merchandiser in line with the Buying & Merchandising Calendar
What I need to know
Systems knowledge especially Excel and MS office.
Analytical and numerical skills
Written and verbal communication skills
Strong interpersonal and team-working skills
Knowledge, and preferably experience of working within a retail environment
Excellent admin and organisational ability
Interest in commercial issues
Knowledge of business principles and core values
What I need to show
Strong team working skills
Continuous improvement in the role, and a desire to develop
Ensures that customers are at the heart of all decisions taken.
Accuracy and attention to detail related to product, process and systems
Takes accountability to ensure that own targets are met
Positive approach to building relationships with stakeholders, and wants to deliver great service
Proactive approach, suggests ideas to improve our way of doing things
Takes every opportunity to communicate relevant information
Open to trying new ideas or ways of doing things
Seeks to drive out inefficiencies
Ensures that reports are accurate and timely and enables others to make decisions easily
At Sainsbury’s Argos, it’s our aim to become the digital market leader in choice, value and convenience. Since Argos became part of the Sainsbury’s group in September 2016 forming Sainsbury’s Argos we are now one of the largest General Merchandise and Clothing businesses in the UK with over 90,000 products across 2200 stores.
To help grow the General Merchandise and Clothing parts of our business our Commercial teams based in Ansty Park, Coventry and Milton Keynes have never been more important. They’re the people who ultimately source and provide the customers the products they want when they want them - ensuring we place our customers at the heart of everything we do.
Together we have a great opportunity to build a brilliant future and do a fantastic job for all our customers and you have the opportunity to help support this as you grow your career with us.